Elementary and Middle School Robotics Coordinator (FLL)

Carlsbad, CA

Carlsbad Educational Foundation Mission Statement

The mission of the Carlsbad Educational Foundation is to provide increased educational opportunities for all students in the Carlsbad Unified School District by developing and funding impactful programs.

The Position

Reporting to the CEO of the Carlsbad Educational Foundation, the High School Robotics Program Director, leads and executes the FIRST LEGO League (FLL) program, sponsored by the Carlsbad Educational Foundation.  This role is the key resource for the Robotics teams needing assistance and information.


•    Experience working with youth in an K-12 educational environment preferred.

•    Effective written, organizational and interpersonal skills are absolutely essential.

•    Must have strong administrative skills with ability to handle complex assignments, prioritize work, solve problems, and operate under time and work volume pressure.

•    Must be professional, outgoing and a team-player.

•    Position requires intermediate level in Word, Excel, and Outlook.

Key Responsibilities:

1.    Works with the CEO of the Carlsbad Educational Foundation to create a long-term strategic plan for program growth and sustainability.

2.    Serves as a liaison among: CEF, Robotics teams, FIRST Organization, Regional Robotics (FLL) teams, and CEF FTC Coordinator.

3.    Provides ongoing leadership and assistance to Elementary/Middle School Robotics teams - including coaches, mentors, and students, including during competitions and events.

4.    Leads and/or provides ongoing leadership and assistance to planning, coordination, and/or execution of robotics related-events  - including, but not limited to team workshops, coach/mentor trainings, outreach events and other events as determined by the school-specific teams. Seeks and provides training and resources for teams (students, coaches, and mentors) to navigate through the competition season.

5.    Responsible for team and event (tournaments, relevant workshops, etc.) registration process.

6.    Oversees the online Robotics (FLL) Team Information Management System (TIMS) portal activity related to the relevant teams and is aware of volunteer mentors.

7.    Communicates the FIRST Youth Protection Policy (YPP) to CEF teams, ensures that coaches shares that information to their team mentors, and ensures that the policy is followed.

8.    Creates the elementary and middle school Robotics season calendar of events and communicates it with different constituencies, where appropriate.

9.    Orders team items in collaboration with CEF and within guidelines.

10. Responsible for working with CEF CEO to develop, manage and oversee the annual program budget, including Robotics asset tracking and management.

11. Serves as communications coordinator to coaches, mentors, students, parents, sponsors from FIRST, SoCal FLL Operational Partner, FLL Tournament Directors, and the CEF FTC Robotics Coordinator, where appropriate.

12. Disseminates and keeps records of, where appropriate, CEF and FLL-related forms such as the CEF FLL Liability Waiver Form, CEF Check Request Form, FIRST consent form, CEF FLL Donation Form, etc. and ensures that the information is kept confidential.

13. Researches, seeks, and/or communicates FLL-related educational site visit opportunities at various local Science, Technology, Engineering and Math (STEM) companies.

14. Responsible for the application and management of team grant process.

15. Provides leads, as appropriate, for potential sponsors to the Director of Development to approach and solicit.

16. Researches and provides potential sources of volunteer mentors to teams.

17. Provide monthly reporting to the CEO of CEF on progress of the FLL teams and program, shares team stories for distribution to sponsors and community, where appropriate.

18. Researches, seeks, and/or communicates student leadership, scholarship, volunteer, and/or mentoring opportunities for robotics teams.

19. Provides community service documentation for volunteers engaged in community service-related events, where appropriate.

20. Annually works with CEF CEO to modify and execute the coach and student robotics surveys.

21. Works with the CEF FTC teams and the CEF FLL Coordinator to plan, coordinate, and execute the Carlsbad FLL Qualifier and the annual CEF Spring Robotics Showcase, where applicable


This is a part-time position; responsibility for the program runs from July through March of each year, and is compensated with a stipend annually as follows:

                        5 – 15 Teams (approx.  50 – 100 students) = $2,000

                      16 – 25 Teams (approx. 100 –150 students) = $3,000

                           26+ Teams (approx. 150+ students) = $4,000

Hours and schedule

Position requires commitments from August through March of each year; schedule may vary. Position may require weekend hours during competitions etc.

Carlsbad Educational Foundation is an Equal Opportunity Employer.  A diverse applicant pool is desired.